Policies

Approval Attendance at Conferences

Reference: P01-014   
Status: Approved by the Council on 3 April 2001

That the Council adopts the following procedures and policy for approving the attendance by elected members at conferences:

1. The Mayor and Chief Executive will determine whether or not conferences are relevant and that attendance by elected member(s) would be beneficial for the Council;
2. Details of relevant conferences will be circulated to elected members with a request for them to register their interest in attending the conference;
3. The Mayor and Chief Executive, when deciding who should attend a conference, will take into consideration the elected members interests and experience in the conference subject and relevance to the committees/sub-committees that the elected member has been appointed to;
4. The Mayor and Chief Executive, when deciding who should attend a conference, will endeavour to ensure that there is an even spread of the workload among elected members;
5. Elected members attending conferences at the Council's expense are to provide a written report on the conference to the next appropriate standing committee meeting.

Reviewed three yearly (next review 2013).